Keyboard Shortcuts in Google Docs- The Edit Menu

In this video which is nearly 4 minutes long, I detail the keyboard shortcuts that are available to use in Google Docs.

Keyboard shortcuts help all users to become faster but they are crucial to people who have visual impairments because they allow software to be controlled by using a keyboard instead of a mouse. 

In this video I focus on the keyboard shortcuts that can be accessed via the Edit menu in Google Docs. 

The video includes a full set of subtitles but if you would prefer to read from a full transcript of the video, you can read it below

Start of Video Transcript

Hello everyone. It is James from the Visual Impairment Team in Devon.

In this video I am going to demonstrate the keyboard shortcuts that you can use in order to access the Edit menu in Google Docs.

Google Docs is the free online version of Microsoft Word that is provided by Google.

I have created other videos in which I demonstrate other features of Google Docs, such as the accessibility menu, which is here.

This menu gives people who are visually impaired and use screen readers easy access to lots of different features of Google Docs.

And so we can see that Google are very good at providing access to the their products for people who have disabilities.

Google provide a full set of keyboard shortcuts for Google Docs which enhances accessibility even more.

In this video, my focus will be on the edit menu which contains lots of important commands that you will be using frequently.

In fact the edit menu contains some of the most important commands anywhere in Google Docs and I say this because for 8 out 9 commands in the edit menu, you don’t even need to open up the menu in order to access them.

Let me explain by opening up the edit menu.

If the browser that you are using is Chrome, then the shortcut key is the Alt key and the E key.

If you are using Internet Explorer, Microsoft Edge or Firefox then the shortcut key is slightly different as you need to press Shift + Alt + E.

When the menu opens, we can see that 8 out of 9 commands can be accessed by a keyboard shortcut that uses the control key. Shortcuts that use the control key or the shift key do not need to be accessed via a menu as they can be accessed at any time.

The exception to this in the edit menu is the web clipboard option which can only be accessed by opening the edit menu and then pressing the w key.

So let’s go through them one at a time.

If you want to;

Undo your last action, press the Ctrl key and the Z key.

Redo your last action, press the Ctrl key and the Y key.

To cut, press the Ctrl key and the X key.

To copy, press the Ctrl key and the C key.

To paste, the Ctrl key and the V key.

To paste without formatting, the Ctrl key, the Shift key and the V key.

To access the web clipboard press the Alt and the E key to open the Edit menu and then press the W key to open it.

To Select All, the Ctrl key and the A key.

To Select None, press the Ctrl key and the Shift key and the A key.

To find and replace press the Ctrl key and the H key.

And that is it.

Thanks for watching this video demonstrating the  keyboard shortcuts that are available in the Edit menu within Google Docs.

If it has helped you, please share it with your friends, colleagues and family.

If you have any comments or questions, please leave them below.

End of Video Transcript

Keyboard Shortcuts in Google Docs- The File Menu

In this video which is just over 3 minutes long, I detail the keyboard shortcuts that are available to use in Google Docs.

Keyboard shortcuts help all users to become faster but they are crucial to people who have visual impairments because they allow software to be controlled by using a keyboard instead of a mouse. 

In this video I focus on the keyboard shortcuts that can be accessed via the File menu in Google Docs. 

The video includes a full set of subtitles but if you would prefer to read from a full transcript of the video, you can find it below;

Start of Video Transcript

Hello everyone. It is James from the Visual Impairment Team in Devon.

In this video I am going to demonstrate the keyboard shortcuts that you can use in order to access the File menu in Google Docs.

Google Docs is the free online version of Microsoft Word that is provided by Google.

I have created other videos in which I demonstrate other features of Google Docs, such as the accessibility menu, which is here.

This menu gives people who are visually impaired and use screen readers easy access to lots of different features of Google Docs.

And so we can see that Google are very good at providing access to the their products for people who have disabilities.

Google provide a full set of keyboard shortcuts for Google Docs which enhances accessibility even more.

In this video, my focus will be on the file menu which contains lots of important commands that you will be using frequently.

Although of course you can open the file menu by clicking on it with your mouse, you can also open it with a shortcut key.

If the browser that you are using is Chrome, then the shortcut key is the Alt key and the F key.

If you are using Internet Explorer, Microsoft Edge or Firefox the the shortcut key is slightly different as you need to press Shift + Alt + F

When the menu opens, all of the items in the menu can be accessed by a keyboard shortcut and so let’s go through them one at a time.

If you want to;

share the document, press the s key.

create a new document or spreadsheet press the n key

open a document or spreadsheet press the o key

Rename it, press the r key

Make a copy, press the c key

organise , press the m key

Move to bin (delete it) press the t key

look at your document’s revision history, press ctrl and alt and shift and h

Change the language press the l key

Download the document in another format, press the d key

Publish it to the web, press the w key

Email collaborators press the e key

Email as an attachment, press the a key

Set up the page, press the g key

Look at print preview, press the v key

And to print press the p key.

And that is it.

Thanks for watching this video demonstrating the  keyboard shortcuts that are available in the File menu within Google Docs.

If it has helped you, please share it with your friends, colleagues and family.

If you have any comments or questions, please leave them below.

End of Video Transcript

The Accessibility Menu in Google Docs- The Comments Menu

This is my second video about the accessibility menu in Google Docs.

In this video, I list the four keyboard shortcuts that let you edit and respond to any comments that have been made in your Google Doc.

The video includes a full set of subtitles but if you would prefer to read from a transcript, then please find it below.

Start of Video Transcript

Hello everyone. It is James from the Visual Impairment Team in Devon.

In this video I am going to demonstrate part of the Accessibility menu in Google Docs.

This menu can be turned on and off by pressing the Ctrl, Alt and Z keys together.

The Accessibility menu is there to help a screen reader user to navigate and read a document.

Once the menu is open, there are 11 sub menus.

I have created another video about the speak sub menu.

The second sub menu is “comments” which is what we will focus on in this video.

The comments feature enables people to provide feedback or ask questions about your document.

There are four keyboard shortcuts to help you interact with comments.

To open a list (or thread) of all the comments, press Shift + Ctrl + Alt + A.

To enter  the current comment press Ctrl + Alt + E then Ctrl + Alt + C. To move to the next comment press Ctrl + Alt + N, then Ctrl + Alt + C.

And to move to the next comment, press Ctrl + Alt + P, then Ctrl + Alt + C.

And that is it. 

End of Video Transcript

The Accessibility Menu in Google Docs- The Speak Menu

In this video, I look into the Accessibility Menu in Google Docs. I review the keyboard shortcuts that can be used as part of the speak menu.

The video comes with a full set of subtitles but if you prefer to read a transcript, you can find it below.

Start of Video Transcript

Hello everyone. It is James from the Visual Impairment Team in Devon.

In this video I am going to demonstrate part of the Accessibility menu in Google Docs.

Google Docs is part of Google Drive- Google’s online storage system with a version of Microsoft Office built in.

The system is very accessible which is fantastic news because it is free and can be accessed on lots of different devices.

The Accessibility menu is a menu that only appears on a Document when you enable screen reader support. Otherwise it stays hidden.

A quick look at this document shows that it is nowhere to be seen.

To enable screen reader support, have your screen reader running and then with a Google Doc on your screen, press the Ctrl, Alt and Z keys all together.

Your screen reader should say “screen reader support enabled.”

At the same time to the right of the Help menu at the top of your page, a new menu appears called Accessibility.

The Accessibility menu is there to help a screen reader user to navigate and read a document.

When we open the accessibility menu there are 11 sub menus within it.

The first sub menu is “speak” which is what we will focus on in this video.

To hear your current selection spoken press Ctrl + Alt + X keys

To speak the selection formatting press Ctrl + Alt + A, then Ctrl + Alt + F

And to speak the cursor location, press Ctrl + Alt + A, then Ctrl + Alt + L.

To speak the table row and column headers press Ctrl + Alt + Shift + T, then Ctrl + Alt + Shift + H

To speak the table cell location press Ctrl + Alt + Shift + T, then Ctrl + Alt + Shift + N.

To speak the table row header, press Ctrl + Alt + Shift + T, then Ctrl + Alt + Shift + R

And finally to speak the table column header, press Ctrl + Alt + Shift + T, then Ctrl + Alt + Shift + C.

And that is it.

Thanks for watching this video demonstrating the 7 keyboard shortcuts that access the speak commands in the accessibility menu of Google Docs.

If it has helped you, please share it with your friends, colleagues and family.

If you have any comments or questions, please leave them below.

End of Video Transcript

NVDA, Keyboard Shortcuts and Google Drive- Creating New Items

Introduction

In this video I demonstrate how to use keyboard shortcuts in order to create new items in Google Drive. I will also be using a screen reader, NVDA.

Google Drive is the free cloud storage service that Google provides to anyone with a Google account.

Integrated into the storage is an online version of office that contains a simplified version of Word, Excel and Powerpoint.

And so the new items that you can create are a new document, spreadsheet, presentation, folder, drawing and form.

And the shortcuts are;

Pressing the shift key and the t key will create a new document.

Pressing the shift key and the s key will create a new spreadsheet.

Pressing the shift key and the p key will create a new presentation.

Pressing the shift key and the d key will create a new drawing.

Pressing the shift key and the f key will create a new folder.

And pressing the shift key and the  key will create a new form.

The video contains a full set of subtitles but if you prefer to read a full transcript, please find it below

Start of Video Transcript

Hello and welcome to this video.

In this video I am going to quickly show you how to use some keyboard shortcut keys to create new items in Google Drive.

I will be using the screen reader NVDA as I do this.

Google Drive is the free cloud storage service that Google provides to anyone with a Google account.

Integrated into the storage is an online version of office that contains a simplified version of Word, Excel and Powerpoint.

And so the new items that you can create are a new document, spreadsheet, presentation, folder, drawing and form.

Google has been very helpful to build these shortcut keys into the system and so although I will be using the screen reader NVDA, these shortcuts will work without a screen reader.

Before I demonstrate the shortcut keys, I need to make sure that NVDA is in the correct mode to access these built in shortcuts.

NVDA has a browse mode and a focus mode. You can toggle between the two by pressing the NVDA key (which is most likely the Insert key) and the Spacebar.

Press and release these two keys together until you hear the sound effect of a letter key being pressed on a keyboard.

Now I am ready to demonstrate six keyboard shortcuts.

Pressing the shift key and the t key will create a new document.

Pressing the shift key and the s key will create a new spreadsheet.

Pressing the shift key and the p key will create a new presentation.

Pressing the shift key and the d key will create a new drawing.

Pressing the shift key and the f key will create a new folder.

And pressing the shift key and the  o key will create a new form.

And that’s it. The six shortcut keys that you can use to create new items in Google Drive and how you can access them using the screen reader NVDA.

Thanks for watching this video.

If it has helped you, please share it with your friends, colleagues and family.

If you have any comments or questions, please leave them below. 

End of Video Transcript

Using Keyboard Shortcuts With Google Drive- Creating New Items

 Description

In this video I demonstrate how to use keyboard shortcuts in order to create new items in Google Drive.

Google Drive is the free cloud storage service that Google provides to anyone with a Google account.

Integrated into the storage is an online version of office that contains a simplified version of Word, Excel and Powerpoint.

And so the new items that you can create are a new document, spreadsheet, presentation, folder, drawing and form.

And the shortcuts are;

Pressing the shift key and the t key will create a new document.

Pressing the shift key and the s key will create a new spreadsheet.

Pressing the shift key and the p key will create a new presentation.

Pressing the shift key and the d key will create a new drawing.

Pressing the shift key and the f key will create a new folder.

And pressing the shift key and the  key will create a new form.

The video contains a full set of subtitles but if you prefer to read a transcript, please find it below.

Start of Transcript

Hello and welcome to this video.

In this video I am going to quickly show you how to use some keyboard shortcut keys to create new items in Google Drive.

I will be using the screen reader NVDA as I do this.

Google Drive is the free cloud storage service that Google provides to anyone with a Google account.

Integrated into the storage is an online version of office that contains a simplified version of Word, Excel and Powerpoint.

And so the new items that you can create are a new document, spreadsheet, presentation, folder, drawing and form.

Google has been very helpful to build these shortcut keys into the system and so although I will be using the screen reader NVDA, these shortcuts will work without a screen reader.

Before I demonstrate the shortcut keys, I need to make sure that NVDA is in the correct mode to access these built in shortcuts.

NVDA has a browse mode and a focus mode. You can toggle between the two by pressing the NVDA key (which is most likely the Insert key) and the Spacebar.

Press and release these two keys together until you hear the sound effect of a letter key being pressed on a keyboard.

Now I am ready to demonstrate six keyboard shortcuts.

Pressing the shift key and the t key will create a new document.

Pressing the shift key and the s key will create a new spreadsheet.

Pressing the shift key and the p key will create a new presentation.

Pressing the shift key and the d key will create a new drawing.

Pressing the shift key and the f key will create a new folder.

And pressing the shift key and the  o key will create a new form.

And that’s it. The six shortcut keys that you can use to create new items in Google Drive and how you can access them using the screen reader NVDA.

Thanks for watching this video.

If it has helped you, please share it with your friends, colleagues and family.

If you have any comments or questions, please leave them below. 

End of Video Transcript

NVDA and Facebook Using Keyboard Shortcuts to Navigate the News Feed

In this video I demonstrate the keyboard shortcuts that can be used to navigate around your news feed in Facebook.

The shortcuts are;

Pressing the j key takes you backwards through each story one by one.

Pressing the k key takes you forward through each story one by one.

Pressing the enter key on a selected story will expand it.

Pressing the c key will enable you to comment on a story.

Pressing the l key will enable you to like a story. Pressing l again allows you to “unlike” it.

Pressing the s key will enable you to share the story.

Pressing the o key will enable you to open any attachments that are in the story.

Pressing the q key will enable you to search your chat contacts.

Pressing the forward slash (/) will enable you to search.

Pressing the p key will enable you to create a new post or story. 

The video has a full set of subtitles with it. If you want to read a full transcript instead, please find it below.

Start of Video Transcript

Hello and welcome to this video.

In this video I am going to quickly show you how to access the different elements of your news feed on your Facebook page using keyboard shortcuts and the screen reader NVDA.

The newsfeed is where your friends’ updates are.

I will presume that you have NVDA running and you are logged into Facebook.

The first thing for us to do is to make sure that NVDA is in the correct mode.  NVDA has a browse mode and a focus mode.

To switch between the two modes we press our NVDA key (and mine is the Insert Key) and the spacebar.

Each mode has its own noise. And you need to hear this noise that I can only describe as the sound effect of a keyboard key being pressed

NVDA is in the right mode to use the built in keyboard shortcuts when you hear this sound.

Remember, these keyboard shortcuts work even if you are not using a screen reader.

Some of these shortcuts you will use a lot more than others.

Press the Shift, Alt and 1 key together in order to show your newsfeed.

The keyboard shortcut that you need to get to your timeline is Shift + Alt + 1, so go ahead and press that.

And let’s crack on with keyboard shortcuts that you can use to access your newsfeed

These are;

Pressing the j key takes you backwards through each story one by one.

Pressing the k key takes you forward through each story one by one.

Pressing the enter key on a selected story will expand it.

Pressing the c key will enable you to comment on a story.

Pressing the l key will enable you to like a story. Pressing l again allows you to “unlike” it.

Pressing the s key will enable you to share the story.

Pressing the o key will enable you to open any attachments that are in the story.

Pressing the q key will enable you to search your chat contacts.

Pressing the forward slash (/) will enable you to search.

Pressing the p key will enable you to create a new post or story.  

And those are the keyboard shortcuts that will enable you to navigate around your newsfeed.

Thanks for watching this video.

If it has helped you, please share it with your friends, colleagues and family.

If you have any comments or questions, please leave them below. 

End of Video Transcript

 

Keyboard Shortcuts: NVDA and Facebook How To Get To The Main Sections

In this video I demonstrate how to use keyboard shortcuts to access different parts of your Facebook page.

The shortcuts are;

Shift + Alt + 1 Your Newsfeed. Also called the homepage or timeline.

Shift + Alt + 2 Your Profile page.

Shift + Alt + 3 Your Friends page

Shift + Alt + 4 Your messages and inbox

Shift + Alt + 5 Your notifications page.

Shift + Alt + 6 Your settings page.

Shift + Alt + 7 Your Activity Log

Shift + Alt + 8 Facebook About page

Shift + Alt + 9 the Ts  & Cs page

Shift + Alt + 0 the Help page

If you want to read a full transcript of the video, please see below.

Hello and welcome to this video.

In this video I am going to quickly show you how to access Facebook using keyboard shortcuts and the screen reader NVDA.

I will presume that you have NVDA running and you are logged into Facebook.

These keyboard shortcuts work even if you are not using a screen reader.

Your Facebook account has lots of different sections in it and keyboard shortcuts give you access to most of these.

These shortcuts will give you access to the most important sections of your Facebook account.

Some of these shortcuts you will be using all of the time and some of them them you will never use.

Right, let’s jump right in.

Shift + Alt + 0 takes you to the Help page.

Shift + Alt +1 takes you to your Home page.

Shift + Alt + 2 takes you to your Timeline page.

Shift + Alt + 3 takes you to your Friends page.

Shift + Alt + 4 takes you to your Inbox

Shift + Alt + 5 takes you to your Notifications

Shift + Alt + 6 takes you to your Settings

Shift + Alt + 7 takes you to your Activity Log

Shift + Alt + 8 takes you to the About page

Shift + Alt + 9 takes you to the Terms page.

Look out for my other videos on using shortcut keys on Facebook

Thanks for watching this video. If you have any comments or questions, just add them below the video.