Monday, 14 November 2016

Word Online- Access Keys for the Home Menu

In this video I demonstrate 14 access keys that will help you control the home menu. The video comes complete with a full set of subtitles but if you would prefer to access the video via a full transcript, please find one below.

Start of Video Transcript

Hello everyone. It is James from the Visual Impairment Team in Devon.

In this video I am going to demonstrate keyboard shortcuts (or access keys) that you can use in Word Online.

On the technical side I will be using Word Online with the Firefox browser on a laptop running Windows 10.

More specifically in this video, I am going to show you the access keys that you can use to control the Home Menu in Word Online.

I have created a video of access keys that you can use to commands in the File Menu.

Most of the access keys that you can use in Word Online are the same as those in Word 2013 or Word 2016 but there are some differences because the software is accessed via your browser and not directly from your desktop.

So as you can see I have Word Online open on the screen before me.

It is very similar to the view that you would get if you were using the desktop version of Word.

The top of the page is dominated by the same ribbon toolbar which contains all of the functions within Word.

The toolbar is arranged into different menus; file, home, insert, page layout, review, view.

The cursor is flashing merrily away at the top of the document.

Now in order to access the toolbar using your keyboard, you need to press and hold the Ctrl button down and press the F6 key down three times.

Once you have done that letters appear above each of the menus; F for file, H for home, N for insert, P for page layout, R for review, and W for View.

Once you press one of these letters an individual menu opens up and all of the commands within it have access keys.

So let us have a look at the Home menu by pressing H.

The Home menu has dozens of commands and so I will not look at them all.

In fact I will focus on what I consider to be the 14 most frequently used.

All of the following commands can only be used if you have selected some text.

I will just press and hold my Ctrl key down and then press the A key.

Cut, copy and paste are accessed from this menu and these are very well known shortcuts.

However, they shortcuts are slightly different.

To Cut press the letter X.  

To Copy press the letter C.

To paste, press the letter V.

To apply bold, press the number 1 key.

To italicise, press the number 2 key.

To underline, press the number 3 key

To change the font, press the letter F twice and then use your up and down arrow to select a new font.

To change the font size, press the letter F then the letter S and then use your up and down arrow to select a new size.

To change the Font Color, press the  letter F then the letter c and then use your up and down arrow to select a colour.
To add Bullet Points, press the U key.

To add Number points, press the N key

To align your text left, press the letter A then the letter L.

To align your text centre, press the letter A then the letter C

To align your text right, press the letter A then the letter R

And that is it!

My whistlestop tour of the access keys needed to use some of the most frequently used commands in the Home Menu of Word Online.

If you can wait for the video to finish, you will find some links to other videos that I have made relating to Microsoft or Office.

In my next video, I am going to be focusing on access keys that you can use in the Insert menu.

If this video has helped you, please share it with your friends, colleagues and family.

If you have any comments or questions or anything to add to the discussion, please leave them below.

Thanks for watching.

End of Video Transcript

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