Tuesday, 15 November 2016

Word Online- Access Keys for the Insert Menu

In this video, I demonstrate the 12 access keys that are available for the Insert menu.

The video includes a full set of subtitles but if you would prefer to read from a full transcript then please find one below.

Start of the video transcript

Hello everyone. It is James from the Visual Impairment Team in Devon.

In this video I am going to demonstrate keyboard shortcuts (or access keys) that you can use in Word Online.

On the technical side I will be using Word Online with the Firefox browser on a laptop running Windows 10.

More specifically in this video, I am going to show you the access keys that you can use to control the Insert Menu in Word Online.

I have created a video of access keys that you can use to commands in the File Menu and another video about the Home Menu.

Most of the access keys that you can use in Word Online are the same as those in Word 2013 or Word 2016 but there are some differences because the software is accessed via your browser and not directly from your desktop.

So as you can see I have Word Online open on the screen before me.

It is very similar to the view that you would get if you were using the desktop version of Word.

The top of the page is dominated by the same ribbon toolbar which contains all of the functions within Word.

The toolbar is arranged into different menus; file, home, insert, page layout, review, view.

The cursor is flashing merrily away at the top of the document.

Now in order to access the toolbar using your keyboard, you need to press and hold the Ctrl button down and press the F6 key down three times.

Once you have done that letters appear above each of the menus; F for file, H for home, N for insert, P for page layout, R for review, and W for View.

Once you press one of these letters an individual menu opens up and all of the commands within it have access keys.

So let us have a look at the Insert menu by pressing the N key.

The Insert menu has a dozen of commands in it, so let’s have a look at the access keys for each one.

B Press the B key to insert a Page Break.

T Press the T key to insert a Table.

P Press the P key to insert a Picture

F Press the F key to insert an Online Picture

A Press the A key to insert Office Add- ins.

I Press the I key to insert a Link.

L Press the L key to insert a Comment.

H Press the H key to insert a Header or Footer

NU Press the N key then the U key to insert Page Numbers.

RF Press the R key then the F key to insert a Footnote.

RE Press the R key then the E key to insert an Endnote.

U Press the U key to insert a Symbol.

And that is it!

My whistlestop tour of the access keys needed to use some of the most frequently used commands in the Insert Menu of Word Online.

If you can wait for the video to finish, you will find some links to other videos that I have made relating to Microsoft or Office.

In my next video, I am going to be focusing on access keys that you can use in the Page Layout menu.

If this video has helped you, please share it with your friends, colleagues and family.

If you have any comments or questions or anything to add to the discussion, please leave them below.

Thanks for watching.

End of video transcript

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