In this video I demonstrate the three steps that are needed in order for the screen reader NVDA to work in Google Docs.
The first step is to enable screen reader support in Google Docs and the second step is to alter some of the keyboard settings in NVDA.
The third step is optional but it involves changing the keyboard shortcut that you use to start NVDA.
My video includes a full set of subtitles but if you want to read a full transcript then please find it below.
Start of Video Transcript
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In this video I am going to quickly show you how to set up NVDA so that it works perfectly with Google Docs. This video applies to computers running Windows software.
NVDA is a screen reader that is used by people who are blind or visually impaired in order to help them use a computer.
Google Docs is part of Google Drive- Google’s online storage system with a version of Microsoft Office built in.
Google Docs has several dozen keyboard shortcuts that are built in and that can be used by a screen reader but in order for these to work in the best way possible, there are a few simple tasks to perform first.
As I said earlier, in this video I will be focusing on the screen reader NVDA.
Make sure that NVDA is up and running.
Open up a document, slide or drawing.
If NVDA says “screen reader support enabled” you can skip this step.
If you don’t hear that press Control + Alt + Z keys all together. NVDA should now say “screen reader enabled”.
Now we need to change some of the shortcuts that NVDA uses in order to stop it clashing with some of the shortcuts that are needed in Google Docs.
Press NVDA + Control + k to open the keyboard settings, then disable "Speak typed characters" and "Speak typed words."
Consider changing or removing your NVDA startup keyboard shortcut so that it doesn't conflict with the Docs editors.
The default NVDA keyboard shortcut, Control + Alt + n, is commonly used in the Docs editors; for example, Control + Alt + n then g navigates to the next image in a document.
To change your NVDA keyboard shortcut:
Open Properties from the NVDA shortcut.
On the Shortcut tab, update the Shortcut key field with a shortcut that doesn't conflict with the Docs editors, such as Control + Alt + \.
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In this video I demonstrate how to use keyboard shortcuts in order to create new items in Google Drive. I will also be using a screen reader, NVDA.
Google Drive is the free cloud storage service that Google provides to anyone with a Google account.
Integrated into the storage is an online version of office that contains a simplified version of Word, Excel and Powerpoint.
And so the new items that you can create are a new document, spreadsheet, presentation, folder, drawing and form.
And the shortcuts are;
Pressing the shift key and the t key will create a new document.
Pressing the shift key and the s key will create a new spreadsheet.
Pressing the shift key and the p key will create a new presentation.
Pressing the shift key and the d key will create a new drawing.
Pressing the shift key and the f key will create a new folder.
And pressing the shift key and the key will create a new form.
The video contains a full set of subtitles but if you prefer to read a full transcript, please find it below
Start of Video Transcript
Hello and welcome to this video.
In this video I am going to quickly show you how to use some keyboard shortcut keys to create new items in Google Drive.
I will be using the screen reader NVDA as I do this.
Google Drive is the free cloud storage service that Google provides to anyone with a Google account.
Integrated into the storage is an online version of office that contains a simplified version of Word, Excel and Powerpoint.
And so the new items that you can create are a new document, spreadsheet, presentation, folder, drawing and form.
Google has been very helpful to build these shortcut keys into the system and so although I will be using the screen reader NVDA, these shortcuts will work without a screen reader.
Before I demonstrate the shortcut keys, I need to make sure that NVDA is in the correct mode to access these built in shortcuts.
NVDA has a browse mode and a focus mode. You can toggle between the two by pressing the NVDA key (which is most likely the Insert key) and the Spacebar.
Press and release these two keys together until you hear the sound effect of a letter key being pressed on a keyboard.
Now I am ready to demonstrate six keyboard shortcuts.
Pressing the shift key and the t key will create a new document.
Pressing the shift key and the s key will create a new spreadsheet.
Pressing the shift key and the p key will create a new presentation.
Pressing the shift key and the d key will create a new drawing.
Pressing the shift key and the f key will create a new folder.
And pressing the shift key and the o key will create a new form.
And that’s it. The six shortcut keys that you can use to create new items in Google Drive and how you can access them using the screen reader NVDA.
Thanks for watching this video.
If it has helped you, please share it with your friends, colleagues and family.
If you have any comments or questions, please leave them below.
In this video I demonstrate how to use keyboard shortcuts in order to create new items in Google Drive.
Google Drive is the free cloud storage service that Google provides to anyone with a Google account.
Integrated into the storage is an online version of office that contains a simplified version of Word, Excel and Powerpoint.
And so the new items that you can create are a new document, spreadsheet, presentation, folder, drawing and form.
And the shortcuts are;
Pressing the shift key and the t key will create a new document.
Pressing the shift key and the s key will create a new spreadsheet.
Pressing the shift key and the p key will create a new presentation.
Pressing the shift key and the d key will create a new drawing.
Pressing the shift key and the f key will create a new folder.
And pressing the shift key and the key will create a new form.
The video contains a full set of subtitles but if you prefer to read a transcript, please find it below.
Start of Transcript
Hello and welcome to this video.
In this video I am going to quickly show you how to use some keyboard shortcut keys to create new items in Google Drive.
I will be using the screen reader NVDA as I do this.
Google Drive is the free cloud storage service that Google provides to anyone with a Google account.
Integrated into the storage is an online version of office that contains a simplified version of Word, Excel and Powerpoint.
And so the new items that you can create are a new document, spreadsheet, presentation, folder, drawing and form.
Google has been very helpful to build these shortcut keys into the system and so although I will be using the screen reader NVDA, these shortcuts will work without a screen reader.
Before I demonstrate the shortcut keys, I need to make sure that NVDA is in the correct mode to access these built in shortcuts.
NVDA has a browse mode and a focus mode. You can toggle between the two by pressing the NVDA key (which is most likely the Insert key) and the Spacebar.
Press and release these two keys together until you hear the sound effect of a letter key being pressed on a keyboard.
Now I am ready to demonstrate six keyboard shortcuts.
Pressing the shift key and the t key will create a new document.
Pressing the shift key and the s key will create a new spreadsheet.
Pressing the shift key and the p key will create a new presentation.
Pressing the shift key and the d key will create a new drawing.
Pressing the shift key and the f key will create a new folder.
And pressing the shift key and the o key will create a new form.
And that’s it. The six shortcut keys that you can use to create new items in Google Drive and how you can access them using the screen reader NVDA.
Thanks for watching this video.
If it has helped you, please share it with your friends, colleagues and family.
If you have any comments or questions, please leave them below.
In this video I demonstrate the keyboard shortcuts that can be used to navigate around your news feed in Facebook.
The shortcuts are;
Pressing the j key takes you backwards through each story one by one.
Pressing the k key takes you forward through each story one by one.
Pressing the enter key on a selected story will expand it.
Pressing the c key will enable you to comment on a story.
Pressing the l key will enable you to like a story. Pressing l again allows you to “unlike” it.
Pressing the s key will enable you to share the story.
Pressing the o key will enable you to open any attachments that are in the story.
Pressing the q key will enable you to search your chat contacts.
Pressing the forward slash (/) will enable you to search.
Pressing the p key will enable you to create a new post or story.
The video has a full set of subtitles with it. If you want to read a full transcript instead, please find it below.
Start of Video Transcript
Hello and welcome to this video.
In this video I am going to quickly show you how to access the different elements of your news feed on your Facebook page using keyboard shortcuts and the screen reader NVDA.
The newsfeed is where your friends’ updates are.
I will presume that you have NVDA running and you are logged into Facebook.
The first thing for us to do is to make sure that NVDA is in the correct mode. NVDA has a browse mode and a focus mode.
To switch between the two modes we press our NVDA key (and mine is the Insert Key) and the spacebar.
Each mode has its own noise. And you need to hear this noise that I can only describe as the sound effect of a keyboard key being pressed
NVDA is in the right mode to use the built in keyboard shortcuts when you hear this sound.
Remember, these keyboard shortcuts work even if you are not using a screen reader.
Some of these shortcuts you will use a lot more than others.
Press the Shift, Alt and 1 key together in order to show your newsfeed.
The keyboard shortcut that you need to get to your timeline is Shift + Alt + 1, so go ahead and press that.
And let’s crack on with keyboard shortcuts that you can use to access your newsfeed
These are;
Pressing the j key takes you backwards through each story one by one.
Pressing the k key takes you forward through each story one by one.
Pressing the enter key on a selected story will expand it.
Pressing the c key will enable you to comment on a story.
Pressing the l key will enable you to like a story. Pressing l again allows you to “unlike” it.
Pressing the s key will enable you to share the story.
Pressing the o key will enable you to open any attachments that are in the story.
Pressing the q key will enable you to search your chat contacts.
Pressing the forward slash (/) will enable you to search.
Pressing the p key will enable you to create a new post or story.
And those are the keyboard shortcuts that will enable you to navigate around your newsfeed.
Thanks for watching this video.
If it has helped you, please share it with your friends, colleagues and family.
If you have any comments or questions, please leave them below.
In this video, I list most of the keyboard shortcuts that are in Microsoft Word. I use Word 2013 but these shortcuts apply to all versions of Word since 2007.
There are 9 main menus in Word- File, Home, Insert, Design, Page Layout, References, Mailings, Review and View.
There is an additional menu that appears when you insert a picture into a document and so I look at the keyboard shortcuts in this menu as well.
If you want to read a full transcript of the video, please find it below.
Start of Transcript
Hello and welcome to this video.
In this video I want to demonstrate how to access the menus in Microsoft Word using your keyboard and not your mouse.
The layout of the menus has altered little in the different versions of Microsoft Word that have been created over the past decade and so these keyboard shortcuts will work in Word 2007, Word 2010, Word 2013, Word 2016 and Word 365.
I normally use a screen reader in a lot of my videos because I have a particular interest in software that is used by people with visual impairments.
I will not be using one in this video because I will be listing all of the keyboard shortcuts and so a screen reader is not necessary in this video.
Now, let’s open Word. The version of Word that I am using is 2013.
So in front of us I have a blank document open in Word .
At the top of our page is the menu. This newer style menu was introduced with Office 2007 and is called the Ribbon.
I think that the ribbon design replaced the old style menus because it allows you faster access to commands.
So let’s have a look at accessing the several hundred commands in the ribbon using keyboard shortcuts.
In the ribbon are 9 main menus: File, Home, Insert, Design, Page Layout, References, Mailings, Review and View.
In order to access the keyboard shortcuts in Word, we need to press the Alt key and when we do that, on each of the nine main menus, a letter appears.
If you don’t want to use these shortcuts, pressing the Alt key again makes the letters disappear.
Press: F for File, H for Home, N for Insert, G for Design, P for Page Layout, S for References, M for Mailings, R for Review and W for View.
Each of these main menus have submenus.
So let’s open the File menu by pressing F, the sub menu appears with lots of commands and each command has a letter associated with it.
Press the letter in order to complete the command.
For instance if you wanted to close Word then you would press “C” for close or “H” to share your documents.
Another point of interest is that by accessing commands via the Ribbon, a user need only press one key at a time instead of pressing keys simultaneously, such as pressing Ctrl + S for “Save.”
I am not sure if that was designed in order to make it easier to access?
So let’s have a look at the home menu. To get into this, press the Alt and then the H key.
Like any menu the home menu has lots of options in it that you will use frequently.
So let me highlight a few and tell you what the keyboard shortcuts for them are.
If you wanted to make your text bold at this point you would press “1”, italicise press “2”, underline “3”.
Each time you use a keyboard shortcut, you need to “reset” the keyboard shortcuts by pressing the “alt” key and then the “h” key.
If you want to change the font, you would press the “f” key twice and then press the down arrow to select the font that you want.
If you want to change the font size, you would press the f key and then the s key.
To change the font colour you press the f key and then the c key.
To align your text at the left margin, you would press the a key then the l key.
To align the text in the centre you would press the a key then the c key and then to align the text along the right margin, you would press the a key and then the r key.
To create a list with bullet points, press the u key or to start a numbered list press the n key.
And I think that is it for the home menu.
The next main menu is the insert menu and to gain access to this menu you press the alt key then n key.
So let’s have a look at some of the most common commands and their keyboard shortcuts.
To insert a table you press “t”
To insert a picture press “p”
To insert a page break press “b”
To insert a link press “i”
To insert a comment “l”
To insert a header “h”
To insert a footer press “o”
To insert a text box press “x” and to insert the date and time press “d”.
And that is it for the insert menu.
The next top level menu is design and to access this menu press “g”.
It seems to me that the design menu contains some more complex commands related to the appearance of the document.
So let’s have a look at some of the most common commands and their keyboard shortcuts.
To access different themes, press “th”.
To access different “style sets” for the document, press s
To access colours, press “tc”
To access fonts, press “tf”
To insert a watermark, press “pw”
To change the page colour, press “pc”.
And that is it for the design menu.
The next menu is Page Layout which you can access by pressing P.
So let’s have a look at some of the most common commands and their keyboard shortcuts.
You can alter the margins by pressing the letter M.
You can change the size of the paper by pressing the letter “s” then the letter “z”.
Columns can be added by pressing the letter “j”.
You can create an indent on the left hand side by pressing the “i” key then the “l” key.
An indent on the right can be created by pressing the “i” key then the “r” key.
You can position a picture by pressing the “p” key then pressing the “o” key
And you can decide how you want to wrap your text by pressing the letter “t” then “w”.
And that is it for the page layout menu.
The next menu is references which you can open by pressing the “s” key.
To create a table of contents, press the letter t.
To insert a footnote, press the letter f and to insert the next footnote, press the letter “o”.
To insert a citation, press the letter c.
To insert a bibliography, press the letter b.
To insert a caption press the letter p and to insert a table of figures, press the letter g.
To insert an index press the letter x.
And that is it for the references menu.
The next main menu is “mailings”.
To create an envelope, press “e” or to create a label, press “l”.
To start a mail merge press the s key and to select recipients, press the letter “r”.
And that is it for the mailings menu.
The next main menu is the review menu which you can open up by pressing the R key.
To check spelling and grammar press the s key.
To check a definition, press the i key.
To open the thesaurus, press the “e” key and to check on the word count press the w key.
To translate the text Press the l key and to change the language press the U key.
to add a new comment press the c key and to delete a comment press the d key.
to show comments press the letter k.
The track changes press the letter g.
To open up the review pane, press the letter T then the letter p.
And to restrict editing press the letter P then the letter e.
That is it for the review menu.
The next main menu is the view menu.
To open it, press the letter w.
To put the document in read mode press the letter f
to display the print layout, press the letter p.
to display the web layout press the letter l.
to display the ruler press the letter r and to display the grid lines press the letter g.
to zoom in press the letter q.
to show the page 100 percent pressed the letter j.
To view multiple pages press the number 2.
To add a new window press the letter n.
to arrange all the windows press the letter a and to split the windows press the letter s.
To switch windows pressed the letter w.
And that is it for the view menu.
The final main menu is the format menu.
this menu can be opened by pressing the J key then the p key.
To remove the background, press the letter e.
To make corrections, press the letter r.
To add colour, press the letter i.
To add artistic effects, press the letter x.
To compress a picture press the letter m.
To change a pictures, press the letter g.
To add a picture border, press the letter s then the letter o.
To add picture effects, press the letter f.
To alter the position of a picture, press the letter p then the letter o.
To rotate a picture press the letter a then the letter y.
To crop a picture, press the letter v.
And that is the end of this very detailed video on accessing the ribbon menus in Word 2007, 2010, 2013, 2016 and Word 365.
Thanks for watching.
If you have any comments or questions, please leave them below.
